International Apostille – Blog

Authorization of Agent Apostille

March 4, 2018 by admin

Do you need an apostille on a Authorization of Agent agreement?

At Apostille, Inc., we take the guesswork out of obtaining an apostille on your documents. We can apostille authorization of agent documents signed and notarized in all 50 States and the District of Columbia (Washington DC).

An authorization of agent is when you authorize an individual in another country to act on your behalf and to legally bind you in particular business or personal transactions with third parties pursuant to an agency relationship. For example, if you are authorizing your brother in Mexico to sell your property and wire the funds to your bank account in the USA.

We recommend that all authorization of agent agreements be created by an attorney in the country requesting your documents. An attorney will know the laws and can prepare an authorization of agent that is written in both English and in the other language (Example: Spanish).

Before an authorization of agent can receive the State apostille, it must be signed and notarized. The signer of the document must physically appear before a notary public. Once notarized, the document can then be mailed in to our office for processing with our apostille order forms.

Question: Can I create my own authorization of agent without an attorney?
Answer: Yes, you can but we highly recommend that your authorization of agent agreement be created by an attorney who knows the laws in the country requesting your documents.

Question: What if my authorization of agent is written in a foreign language? (Example: German)
Answer: We recommend that all authorization of agent documents be written in English and the other language. Some States will not accept a document if they cannot read the content. These States include: Alabama, Arkansas, Delaware, Georgia, Hawaii, North Carolina, North Dakota, Oklahoma, South Carolina. The US Department of State will also not accept a document written in a foreign language.

Question: Can a notary refuse to notarize a document written in a foreign language?
Answer: No, a notary’s responsibility is to either witness you sign the document (Sworn Affidavit) or you would acknowledge that you signed the document. Proper identification will need to be provided to the notary to valid your name and signature.

Apostille, Inc. is the leader in document certification, legalization, attestation, and apostille services.

Apostilles can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Our staff is available Monday-Saturday from 8am to 7pm to answer your questions and provide you easy to follow-step-by-step instructions. Please call us at 1-888-810-4054 or email: support@internationalapostille.com

Click the PDF download image to get started. Our apostille service is fast, convenient, and saves you time and money.

Single Status Affidavit Apostille

March 3, 2018 by admin

Do you need to apostille a single status affidavit?

At Apostille, Inc., we take the guesswork out of obtaining an apostille on your single status affidavit. We can apostille single status affidavits issued from all 50 States and the District of Columbia (Washington DC).

If you are planning to get married in another country who is a member of the Hague Apostille Convention, you will be asked to apostille a document called a single status affidavit. In some countries, you may also be required to provide this documentation for employment.

Some countries may also refer to this document as:

No Record of Marriage
Certificate of Freedom to Marry
Certificate of No Impediment for Marriage
Certificate of No Record – Marriage
Affidavit of Single Status
Affidavit of Marriageability
Certificate of No Public Record

Here is an example of a single status affidavit:

A single status affidavit can be issued by the local County Clerk, State, and at any U.S. Embassy or U.S. Consulate located outside of the USA. You can also use the example above to write your own single status affidavit and have it notarized. If you are in the USA, you can take the document to a local notary who will include the notarial wording at the end of the document or as an attachment to the signed page. If you are outside of the USA, you can meet with a U.S. Federal notary at the U.S. Embassy or U.S. Consulate office.

Here are a few frequently asked questions…

Question: How old can my single status affidavit be?

Answer: We recommend that your single status affidavit be recently issued. Most countries want to make sure you are not married in another country so the date of this document should be within 90 days. We recommend that you check with the country requesting your document on how old this document can be.

Question: Why do I need to apostille a single status affidavit?

Answer: If you are planning to get married in another country, they want to make sure you are currently not married to another in the country you are from.

Question: Can I apostille my California single status affidavit in New York?

Answer: No. A single status affidavit can only receive the apostille from the State of issue. For example, a single status affidavit issued from Los Angeles County can only receive an apostille from the State of California. Another example is if your single status affidavit was signed and notarized at a U.S. Embassy or U.S. Consulate outside of the USA, this document can only receive an apostille through the U.S. Department of State in Washington D.C.

Question: What if the State does not accept my single status affidavit?

Answer: In situations where the certificate is not accepted, we will contact you with instructions from the State.

Question: I am currently outside of the USA, where can I get my single status affidavit?

Answer: Please contact the local U.S. Embassy or U.S. Consulate office near you. You will need to have a single status affidavit completed and notarized by the U.S. Federal notary who is located there. Once notarized, mail in this document with our Washington DC apostille order forms to our Washington DC office.

Apostille, Inc. is the leader in document certification, legalization, attestation, and apostille services.

Click the PDF download image to get started. Our apostille service is fast, convenient, and saves you time and money.

Certificate of Naturalization Apostille

March 3, 2018 by admin

Do you need an apostille on your Certificate of Naturalization?

At National Apostille Inc., we take the guesswork out of getting an apostille on your U.S. Federal documents. Our trained and knowledgeable staff are available Monday – Saturday from 8am to 7pm to answer your questions and provide you easy to follow step-by-step instructions.

The Certificate of U.S. Naturalization is a document issued by United States government as proof of a person having obtained U.S. citizenship through naturalization (a legal process of obtaining a new nationality). If you do not have a copy of your Certificate of Naturalization, please contact the U.S. Citizenship and Immigration Services. https://www.uscis.gov/

We can process Certificate of Naturalization documents issued by the U.S. Federal government through our Washington D.C. apostille office. Documents received by 10:30 am are submitted the following business morning to the U.S. Department of State. The current processing time with the U.S. Department of State – Office of Authentications is four business days. Once complete, we will ship your documents by UPS/FedEx overnight return shipping within the USA at no additional cost.

Frequently asked questions:

Q. How do I replace a lost, stolen, or destroyed Naturalization Certificate or Certificate of Citizenship?

A. To apply to replace your Naturalization Certificate or Certificate of Citizenship issued by USCIS or by the U.S. Immigration and Naturalization Service, file a Form N-565, Application for Replacement Naturalization Citizenship Document. Filing instructions and forms are available on our Web site at www.uscis.gov

Apostille, Inc. is the leader in document certification, legalization, attestation, and apostille services.

Click the PDF download image to get started. Our apostille service is fast, convenient, and saves you time and money.

Apostille for Power of Attorney – POA

March 1, 2018 by admin

Do you need to apostille your Power of Attorney (POA)?

At National Apostille Inc., we take the guesswork out of getting an apostille on your power of attorney documents. Our trained and knowledgeable staff are available Monday – Saturday from 8am to 7pm to answer your questions and provide you easy to follow step-by-step instructions.

A power of attorney signed and notarized in the USA must also receive the apostille from the same-state the document was notarized in. For example, if your documents were notarized in New York, the document must also be apostilled from the State of New York.

Countries who are members of the Hague Apostille Convention will receive an apostille while countries who are not members will receive State certification. For countries who are not members, your documents will require US Department of State certification and Embassy or Consulate legalization.

We recommend that a power of attorney be drafted by a professional attorney from the country requesting it. For example, if you need a power of attorney for Germany, we recommend that an attorney in Germany draft the power of attorney. This helps eliminate potential errors and redo’s. Also, we recommend that the document be drafted in both languages. In our example, the power of attorney would be written in English and German.

If your power of attorney is written in a foreign language (Example: German), an English translation may be required. Most States will accept a document written in a foreign language as long as the document has been signed and notarized with proper English notarial wording.

We recommend that you contact us before mailing in your documents in order to avoid any delays or additional cost. Some States will also require County Clerk authentication of the notary’s seal and signature prior to the apostille.

The very first step is to take your power of attorney to a local notary public. The notary must notaries your documents and use proper State notarial wording in English.

Apostille, Inc. is the leader in document certification, legalization, attestation, and apostille services.

Click the PDF download image to get started. Our apostille service is fast, convenient, and saves you time and money.

IRS Form 6166 Apostille

February 28, 2018 by admin

Do you need an apostille on IRS Form 6166?

At National Apostille Inc., we take the guesswork out of getting an apostille on your IRS documents. Our trained and knowledgeable staff are available Monday – Saturday from 8am to 7pm to answer your questions and provide you easy to follow step-by-step instructions.

U.S. treaty partners require the IRS to certify that the company or person claiming treaty benefits is a resident of the United States for the federal tax purposes. The IRS provides this residency certification on Form 6166. This letter is typically referred to U.S. Residency Certification.

Form 6166 is a letter printed on U.S. Department of Treasury stationary certifying that the company or person is a resident of the United States for purposes of income tax laws of the United States. You may use this form to claim income tax treaty benefits and certain other tax benefits in foreign countries.

Here is an example of IRS Form 6166:

If you are planning to teach in a country who has a tax treaty with the United States, you can possibly avoid being taxed twice. We recommend that you contact the IRS to know if the country has a tax treaty with the United States.

Many business set up representation in foreign countries in order to conduct business in that country. If the country has a tax treaty with the United States, the individual or company must provide proof to the foreign government in order to qualify for the reduced tax rate. Form 6166 is also used to claim exemption from a VAT (Value Added Tax) imposed by a foreign country.

Tax treaties may allow residents of foreign countries to be taxed at a reduced rate. This helps prevent double taxation or a reduction in taxes owed.

In order to obtain an apostille on Form 6166, you must first obtain this document by completing form 8802. It is estimated that you will receive this form in a few weeks from the IRS. Once you have received the form printed on the Department of Treasury stationary, you can then mail-in this letter to our Washington, D.C. office for processing through the U.S. Department of State. Our processing time is four business days and we do provide FedEx 1-2 day return service.

Apostille, Inc. is the leader in document certification, legalization, attestation, and apostille services.

Click the PDF download image to get started. Our apostille service is fast, convenient, and saves you time and money.